Compile a list of components that will appear on the poster.Finally, if you are working with a graphic artist, make your timetable after consultation with him/her so it is realistic and he/she understands your time constraints. Make sure your deadlines include sufficient time to revise the poster if you find mistakes or otherwise need to make changes prior to the scientific meeting. Will you hire a graphic artist for partial or complete production? Does your institution provide graphic services to your department? Will you need to do this yourself? If payment is required, who will pay for the production? Regardless of who is doing the work and how it will be financed, only you can determine the individual tasks and set the deadlines. Determine exactly how the poster will be produced.The point is, find out how the poster will be displayed and engineer a poster that best meets the requirements. A few programs still use easels to display posters, mandating that the poster be constructed of or placed on a firm backing that can be supported in this way. This means that the poster must be created as a single unit and cannot be too heavy for the clips or too light such that it will curl upwards like a window shade. Other programs "hang" their posters from a frame by large spring clips. This gives you the option of displaying your poster as many individual parts (components of the poster, such as abstract, methods, graphics, conclusion, are fastened individually to the display board) or as one piece. Some programs provide a cork/tack-board system that allows you to display your poster by fastening it to a solid display board with stickpins. However, be warned that not all scientific programs will automatically tell you how the poster will be displayed. Review and follow the instructions precisely. All scientific programs that sponsor a poster session will send you information on the display requirements at the time your poster is accepted for presentation. A 4' × 4' display area cannot accommodate a 6' × 6' poster and a 3' × 3' poster will look insignificant in an 8' × 8' display area. It is your responsibility to know the physical requirements for the poster including acceptable size and how it will be displayed. If so, ask for the judging criteria, which will be immensely helpful for you to plan and construct the poster.
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